Dear Recruiters,
First of all, thank you for your efforts in helping people, including me, find their next opportunities. There is a space for all of you in an awards show, complete with red carpets, evening gowns, and little statues. Let this thank-you suffice until that show gets produced.
Active candidates are not usually the ones holding the power in the stage of the job seeking process. Often it is up to the recruiter, the phone screener, or the hiring manager to say "no" and the active candidate can work to convince them otherwise. Having been in the position of being an active candidate, I would agree with several current operating principles of the recruiting industry. When an active candidate goes the extra mile to prepare a portfolio, or to send a thank-you, or to attend public events related to the work they are seeking, this is very much by the book and the recruiting industry reflects that. The target companies and their open positions are the customers, the candidate is the salesperson who either has their foot in the door or not. It is the candidate's job to do the maximum amount of footwork, references, typing, and talking to put themselves out there. In the active candidate arrangement, the customer can always say no, and often does.
I am writing this letter because I have noticed some recruiters wanting to go the extra mile and recruit passive candidates as well. The theory is perhaps passive candidates have more skills to offer, as they might be currently employed and therefore in more demand. Certainly the passive candidates, once reached, are individuals who are not barraged with other recruiters currently aware of them, and might be in more of a position to consider your new position more thoughtfully. After seemingly many long stretches as an active candidate, I have recently transitioned to a passive candidate. I have taken my resume off of monster. And over the past few weeks I have learned that the recruiting industry is not agile and receptive to this transition. If you want me so much, if you want me to listen to you so badly, then why do you treat me like the man banging a cup on the sidewalk? The fact is, the position of power has changed. But the good news is, you can respond to it and perhaps still find me a fruitful candidate.
Side note: That's me, full of fruit, sitting on the sidewalk with a metal cup. Need to work on the imagery here. Oh heck, I'm a passive candidate, finesse is a luxury.
All that background is to prep you for the following list. If you are interested in specifically recruiting ME, recruiters who follow these rules will get better results. Perhaps they can be extrapolated to all passive candidates, perhaps not. But it would be interesting to start seeing yourself, the recruiter, not as the customer but rather as the vendor with something to sell. As a passive candidate, I am the customer. Minimally, you can think about how many of your current practices are aligned to the reverse.
Elizabeth Grigg's "Passive Candidate" Rules for Recruiters:
1) Give up your addiction to the telephone. If you use telephone as the initial contact, know that I do not have the job description in hand, and am likely reviewing your message outside business hours. The only thing I can do is call you back at 7pm and leave a message saying "send me the job description."
2) E-mail is a real method of communication. It counts. You would never leave someone two voicemail messages, right? Similarly, don't leave a phone message if you have already sent an e-mail. This makes me think that working together will be harder than it needs to be.
3) Follow the rules of contact. If you contact me by a certain method, I will reply to you via that method or else specifically request a switch to another method. If I send you an e-mail it is bad form to answer that using the telephone. I would never do this in an office setting, and you should be aware of those conventions as well.
4) I need a job description in order to determine whether your opportunity is a match. This is written text. It is not a list of guesses you give me verbally on the answering machine. If your hiring manager won't write you one, then use boilerplate and write it yourself, including the guesses you would have told me about over the phone. Send it to the hiring manager with a "reply if changes needed" request. Then, the next day, send it to me.
5) My resume is available on the internet. It doesn't make any sense that your initial contact is for a resume. After all, you got my phone number or e-mail off of my resume in the first place.
6) Be aware if you have a very thick accent. I have no problem working with you, and I don't care what country you are based in. But please, understand that this will be a challenge if you only view telephone conversations as valuable.
7) Do not make me research my current nondisclosure before sending me the job description.
8) Do not ask me to fill out a form online, or over the phone, or go through some other profiling step without sending me the job description.
9) Look at my resume. Read it. Think to yourself, what would she be interested in. It's pretty obvious from my resume that I'd be interested in a FTE position at a software company, and/or a contract position at the PM3 level. Why would you send me bizdev? Why send me manager of IT? This just isn't thoughtful. I'm not asking you to read minds, I'm asking you to get out of the keyword search mode.
10) Honestly I'm so happy to get the job description via e-mail from a person that I hate to pick on this, but word to the wise: look into using RSS. Just think about it. If it's scary, then fine, but understand you will have to go the extra mile to get passive candidates like us.
11) Turns out I am pretty good at self-selecting jobs I can actually land from a big stack of descriptions. I have yet to find a website / keyword search arrangement that generated a decent list. After all, if that worked, I wouldn't be getting manager of IT garbage requests on a daily basis. If you want me to seriously consider your jobs, then send them to me. All jobs in the PM3 level will work fine.
12) Why would you automatically assume that I would be delighted to relocate for your 2 month contract position? Please think before sending. Remember that I am the customer. You do not want to inspire a special e-mail filter.
UPDATED 8/16: Due to recent events - namely my transition into active candidate status, I have some new experiences to share:
13) Say you're a recruiter attempting to make first contact with a certain list of people. Do not put all of our addresses on the To: line, and send us all a "personally" worded e-mail. We value our privacy and hope you will too.
14) Never recall an e-mail message you send. Similarly, never ask for a receipt. Just because you can, doesn't make it right.
15) Please keep buzzwords to a minimum. Don't say "networking" when you mean "phone call."
16) It is presumptuous to ask for the names of my friends if you don't even have a rapport with me first. Do you really want the names of friends of people who do not value their privacy? Not a very good reference.
17) If your client is looking for something broad, such as "Anyone with C#," then this looks really bad for them, as if they are looking for a warm body. Consider: what would the job description actually look like? Then write it, and send it to the candidate. Don't make the client look like a flake.
18) If I have "present position" on my resume, there is no point in asking "What am I up to these days."
19) Do not send an attachment. You are not yet a trusted source.
20) One of the magic things about e-mail is your name is built RIGHT IN. So you don't have to spend all those pixels telling me what your name is.
21) Do not send the same e-mail message twice. But if you do send the same message twice, don't recall it.
(end of update)
I hope this is not too snotty, and is actually a helpful list. Most recruiters don't know how to transition into a sales role, they don't know how to treat the candidate as a customer. Now that I have been in the role of being a customer for new jobs, I just thought you'd like to know.
Best,
- Elizabeth Grigg
http://www.egrigg9000.com/resume